St. John’s Lutheran Church
Congregational Meeting Minutes
November 20, 2016
Location: Fellowship Hall
Attendance:
- 49 Voting Members (40 required for quorum). See attached sheets.
- Also in attendance – Kathleen Wagner (Family Promise), Susan Preston (Family Promise), Joanne Lembach (Incarnate Word)
Call to Order: 11:47 a.m.
Opening Prayer: led byPastor Jon
Constitutional Amendments: Pastor reviewed 2 dockets of Constitutional Amendments
1. Constitutional amendments recommended from Church-wide Assembly this summer. These require 30 days-notice and will take immediate effect upon receiving a majority vote at a Congregations’ Annual Meeting:
a. Changes to the roll roster of Ordained & Lay Clergy
b. Creation of Seasonal Members
c. Change to a word regarding Pastor’s role in schools of congregation (removal of “supervised”)
2. Constitutional Amendment for St. John’s. This change will require 2 votes at Congregational meetings, the first of which will be the 2017 Annual Meeting.
a. Recommendation is to change the quorum requirement from the number of 40 to a % of the annual average worship attendance. Recommendation from Council is 30% of previous year’s average worship attendance.
Family Promise:
· Background and information about program was presented by Rob Stroup, Church Council President.
· Questions & clarifications from congregation responded to by Rob Stroup, Kathleen Wagner, and Joanne Lembach.
· The following motion was made by Geoff Bright, 2nd by Nancy Shuler.
o St. John’s will investigate becoming a host congregation for the Ontario County Family Promise program, with the intent of being a host congregation, pending future vote on the ability to meet any future cost requirements.
o Motion passed: 44 – YES, 2 – NO
Bell Tower:
· Updated information about status of bell tower engineering & design was presented by Rob Stroup, Church Council President.
· The following motion was made by Cassie Ross, 2nd by John Cipollina:
o Hire Springline to design at 30’ tall 3-bell tower that reflects the architecture of the building. The final design to be presented at the annual meeting in January. Design costs are not to exceed $5,000 and will be paid from the current donations for the bell tower.
o Motion passed: 39 – YES, 3 – NO
Motion to adjourn made by Don Mansfield at 1:03 p.m., 2nd by Tom Kurilovitch. Motion passed unanimously.
Respectfully submitted by: Sara A. DeMuzio
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St John’s Lutheran Church
Victor, NY
Congregational Meeting 6/5/16
Call to Order by Tom Kurilovitch at 11:30AM. 60 congregational members present. Quorum of 40 required. See attached.
Purpose of meeting: To discuss use of Capital Fund monies for use of renovating Fellowship Hall vs. parking lot repairs. At the Congregational Meeting in January, recommendations were made to use
funds for Fellowship Hall renovations. Property Committee now recommends funds be used for parking lot repairs as there has been significant deterioration in the parking lot over the past winter.
Tom Urbanic presents information describing the repairs needed and the quotes received from different paving companies.
Tom Urbanic motions that the congregation approve up to $32,000 from the Capital Fund for repairs to the parking lot. Sally Mansfield 2nds the motion.
Tom Urbanic answers questions from the congregation regarding the project.
Pete Gregory Calls the Question to close discussion. Bruce Boncke 2nds. Call is approved unanimously.
Motion to approve up to $32,000 from the Capital Fund for repairs to the parking lot is approved unanimously.
Kevin Cristman motions to adjourn the meeting. Paul Huber 2nd s the motion. Approved unanimously.
Meeting adjourned at 11:43AM by Tom Kurilovitch.
Respectfully submitted, Tricia Kolczynski, Secretary
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St John’s Lutheran Church
Victor, NY
Congregational Meeting 1/24/16
Call to Orderby Rob Stroup at 11:45AM. 49 congregational members present. Quorum of 40 required. See attached for member sign-in list.
Church Council Positions:
Nominees: Beth Schroeder, Tom Kurilovitch, and Cindy Swigart.
Gary Boisseau motions to have the Council Secretary to cast one vote for each candidate per parliamentary procedure. Motion accepted unanimously.
Review/Acceptance of 2015 Annual Meeting Minutes:
Nancy Shuler motioned to accept the minutes as written. Gary Boisseau seconded the motion. Motion accepted unanimously.
Pastor's Report:
See attached report from Pastor.
Discussed St. John's attendance and membership vs. other ELCA churches in Monroe and Ontario counties.
Council President Report:
See attached report from Rob Stroup.
Worship & Music:
See attached report from Paul Huber.
Education:
See attached report from Wendy Sackett.
Stewardship & Finance:
See attached report from Tim Brown.
Discussed upcoming Capital Fund Campaign and Endowment Program.
Community Outreach:
See attached report from Burdie Gillern.
Property:
See attached report from Tom Urbanic.
Tom Urbanic motions to approve up to $12,000 to purchase a commercial grade lawn mower, or through a series of payments from the Capital Fund. Karen Spawton seconded the motion. Motion passed.
Old Sanctuary – The motions were tabled regarding possible renovations to this area. The property committee agreed to provide an update by the end of March 2016.
Fellowship:
See attached report from Tom Kurilovitch.
Bell Tower Update:
See attached report from Cassie Ross.
Verdin Bell Tower's response and requirements caused us to step away and possibly pursue other avenues.
Bruce Boncke has reached out to several different local architecture firms for quotes.
Lutheran Upstate Synod Update:
See attached report from Pastor Deibler.
2016 Budget:
Presented by Rob Stroup.
Council developed a realistic budget based on estimates from each of the committees and consolidated several income accounts to align better with accounting principles.
Synod contribution will be a priority in 2016.
The presented budget is a 2.5% deficit budget.
Bruce Boncke motioned to accept the 2016 budget as presented, Nancy Shuler seconded the motion. Motion accepted unanimously.
John Thompson motioned to adjourn the meeting at 1:15 pm, Jim Spawton seconded the motion. Motion accepted unanimously.
Respectfully submitted, Ethan Minkel, Secretary
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St. John’s Lutheran Church
Minutes of 2015 Annual Meeting
January 25, 2015
Place: Fellowship Hall
Attendance: 53 Voting Members (40 required for quorum). See attached sheets.
Call to Order: 11:53 a.m.
Devotions: Pastor Jon
Church Council Elections: The following people: Tim Brown, Sara DeMuzio, Tricia Kolczynski, and Ethan Minkel were nominated for four open council positions. Gary Boisseau motioned for Paul Huber (current Council Member) to case one ballot to elect all four candidates. The motion was 2nd by Bruce Boncke. The ballot was cast to elect Tim Brown, Sara DeMuzio, Tricia Kolczynski, and Ethan Minkel to fill the four positions. Motion passed unanimously.
Approval of minutes from the 2014 Annual Meeting: Nancy Shuler motioned to approve the minutes of the 2014 Annual Meeting. Gary Boisseau 2nd. Motion was approved.
Annual Report Review:
a.) The written reports as provided in the 2014 Annual Report of the Congregation were reviewed individually.
b.) Pastor John reviewed some key highlights from 2014 and spoke to a few of the the key initiatives for 2015 – Congregational Vitality Assessment and the exploration of a Faith Based Daycare. Pastor shared with the congregation that he will be serving as the Transitional Pastor to Immanuel Lutheran Church in Webster (~20 hours per month, minimum of 6 months)
c.) Report of the Church Council President – Dave thanked outgoing Council Members for their Service: Sara DeMuzio, Mark Wyman, and Scott Swigart. Rob Stroup thanked Dave Bullwinkle for his leadership as Council President for the past three years.
d.) Mutual Ministry Committee did not meet in 2014.
e.) Worship & Music Committee – Paul Huber noted that the committee could use a few more members. Nancy Shuler recognized the committee for the excellent job they are doing – especially given their small numbers.
f.) Education Committee – Christian Education efforts reviewed by Wendy Sackett. Annette Nohe noted that Christian Education is a strength of the congregation.
g.) Stewardship & Finance – Reviewed by Tim Brown. No questions for the committee.
h.) Youth Group – It was noted that although there is a line item in the budget for youth group activities, there is nothing specific planned at this time.
i.) Community Outreach – Burdie Gillern noted that the report should have stated that thirty-eight Lutheran World Relief kits were assembled and distributed. She also thanked the congregation for their continued support of the committee and the various projects.
j.) Property Committee – Pastor thanked the committee for their hard work the day before and noted that for the first time since he has been Pastor, the building passed its Fire Inspection with no issues. All due to the great work of the Property Committee. Tom Urbanic noted that the committee could use additional members.
k.) Fellowship – Review of 2014 events and notation that next Sunday the group will host Super Bowl Sunday party.
Upstate New York Synod Annual Report to Congregation
New Business:
a.) 2015 Budget. Dave Bullwinkle detailed several items for clarification. After discussion, motion was made by Nancy Shuler to approve the budget as written, 2nd by Bruce Boncke. Motion passed unanimously.
Motion to adjourn made by Judy Coyle at 1:02 p.m., 2nd by Tom Kurilovitch. Motion passed unanimously.
Closing: Singing of the Doxology
Submitted by: Sara A. DeMuzio, Secretary, Church Council / St John’s Lutheran Church
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Minutes of 2014 Congregational Annual Meeting
January 26, 2014
Place: Fellowship Hall
Attendance: 60 voting members (40 required for a quorum)
Call to Order: 12:00 pm
Devotions: Pastor Jon
Church Council Elections:
a. The following people: Rob Stroup and Cassie Ross were nominated for two open council positions.
– Gary Boisseau motioned for the Council Secretary to cast one ballot to elect both candidates. The motion was 2ndby Jill Pow. Motion passed unanimously. The ballot was cast to elect Rob Stroup and Cassie Ross to fill the two council positions.
Approval of minutes of 2013 Annual Meeting: Tim Brown motioned to approve the minutes of the 2013 Annual Meeting. Gary Boisseau 2nd. Motion was approved.
Annual Report Review:
a. The written reports as provided in the 2013 Annual Report of the Congregation were reviewed individually.
b. Pastor Jon spoke to the prosperity of St. Johns Church and led a brief discussion of prospects of moving to electronic communications.
c. Mutual Ministry Committee did not meet during 2013.
d. Stewardship and Finance: Don Mansfield was recognized for his years of service.
e. Youth Group: Linda Flood was thanked for her support of the Youth Group. She expressed pride in the Youth Group for their community activities.
f. Community Outreach Committee: Burdie Gillern was recognized for her efforts.
g. Property Committee: Gay Card expressed a desire for “younger” committee participants. She is finishing her chairmanship and a new chair is needed.
h. Fellowship Committee: Lisa Kurilovitch asked for suggestions of new ideas for events.
i. Little Lutherans: New ideas for activities are also being sought.
Upstate New York Synod Annual Report to Congregations
New Business:
a. Constitutional Revision Vote: Scott Swigart moved to adopt amendments and changes to the Constitution. Lisa Kurilovitch 2nd. Motion passed.
b. 2014 Budget: Dave Bullwinkle detailed several items for clarification. Budget was approved as written.
Closing: Singing of the Doxology at 1:05 pm.
Submitted by,
Susan Kaufmann
Council Secretary
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St. John’s Lutheran Church
2013 Annual Meeting Minutes
January 27, 2013
I. Devotions: Pastor Jon called the meeting to order at approximately 12pm and led devotions as printed on the cover of the 2012 Annual Report of the Congregation
II. Count for Quorum: Conducted with 61 confirmed members in attendance. Quorum reached.
III. Church Council Elections:
a. The following individuals were nominated for three council positions:
i. Amy Albert
ii. Jill Ehrlinger
iii. Phyllis Henderson
iv. Paul Huber
v. Tom Kurilovitch
b. Brief biographies were provided for each nominee.
c. Votes cast by quorum of members resulted in Jill Ehrlinger, Paul Huber and Tom Kurilovitch being elected for three year terms as a Church Council member.
IV. Annual Report Review: Written Annual Reports as provided in the 2012 Annual Report of the Congregation.
V. New Business:
a. New Hymnals: Pastor Jon and Dave Bullwinkle presented the recommendation to replace the Lutheran Book of Worship with the Evangelical Lutheran Worship Hymnal as the primary worship resource. The following motion was made by Ron Pape and Seconded by Jill Pow: To replace the Lutheran Book of Worship with the Evangelical Lutheran Worship Hymnal as the primary worship resource. Discussion was held regarding the specifics of the proposal and motion. Motion passed with 55 in favor and 6 opposed.
b. 2013 Budget: Dave Bullwinkle presented the 2013 Budget as recommended by the Church Council to the Congregation. Motion was made to accept the budget as submitted by Scott Swigart and seconded by Jill Pow. Discussion on the motion was held with explanations of various line items of the budget provided. Motion passed unanimously.
VI. Closing: The Annual Meeting was concluded with the singing of the Doxology at approximately 1pm.
Blessings,
St. John's Lutheran Church Council